Mitigating Compliance Risks with JDXpert: Navigating OFCCP, FLSA, ADA, and Beyond

HR compliance is no longer about just checking the box. In today’s regulatory landscape, the stakes are higher than ever, with agencies cracking down on violations and companies paying the price for outdated or inconsistent job data. The stakes are high, and the numbers don’t lie.

• The U.S. Department of Labor recovered nearly $150 million in back wages under the Fair Labor Standards Act (FLSA) in 2024 alone¹ — one of its highest totals to date. 
• The Equal Employment Opportunity Commission (EEOC) received over 81,000 discrimination charges, marking a 10% increase from the previous year and the highest volume since 2017².
• The Office of Federal Contract Compliance Programs (OFCCP) secured $6.9 million in financial remedies in just one month through conciliation agreements³. 

On top of that, new regulations in 2025 are raising the stakes for compliance. Companies must navigate stricter pay transparency laws, enhanced ADA digital accessibility requirements, and complex multi-state rules for remote workers. From wage-and-hour lawsuits to discrimination settlements, one thing is clear: Non-compliance doesn’t just create legal headaches — it can devastate your company’s bottom line and organizational reputation.

The Root of Compliance Failures: Chaotic Job Data

Many organizations underestimate the risks that stem from outdated, inconsistent, or disorganized job data. In the absence of proper maintenance, it can lead to: 

• FLSA misclassifications: Confusion between exempt and non-exempt status can result in years’ worth of back-pay liability.
• ADA violations: Unclear definitions of essential job functions make it difficult to provide reasonable accommodations — or prove that they were offered.
• OFCCP audit failures: Disorganized job requirements and pay data can trigger red flags for federal contractors, leading to costly audits and penalties.

Managing hundreds — or even thousands — of evolving job descriptions is a challenge, and without the right system in place, compliance risks can quickly spiral out of control. But it doesn’t have to be this way. 

How JDXpert Protects Your Organization

JDXpert is a workforce information platform designed to centralize job data and embed compliance safeguards directly into your HR workflows. Here’s how it helps mitigate risk:

A Single Source of Truth

Imagine having all job descriptions, qualifications, pay ranges, and legal disclaimers stored in one cloud-based repository — no more scouring through outdated file shares or conflicting versions. With JDXpert, every stakeholder works from the same real-time data, reducing the risk of misclassification and ensuring compliance with FLSA, ADA, and other labor regulations. 

Built-in Compliance Checks

JDXpert’s job description templates include essential compliance fields, such as FLSA classifications, ADA language, and EEO statements. If a required field is missing or outdated, the system flags it, allowing HR teams to correct issues before they become legal liabilities. 

Audit Readiness at Your Fingertips

Regulatory audits can be daunting, but JDXpert simplifies the process by maintaining a complete version history of job descriptions. Every change — who made it, when, and why — is logged, making it easy to retrieve accurate, time-stamped data for internal reviews or government audits.

Workflow Automation and Governance 

JDXpert provides structured workflows that control who can edit, approve, and publish job descriptions. Automated approval cycles prevent unauthorized changes, ensuring that every job description meets legal and organizational standards before it goes live. This governance model helps eliminate compliance oversights that could lead to costly legal battles. 

Ensuring Pay Transparency and Equity

With new pay disclosure laws emerging across multiple states, maintaining consistent and equitable compensation practices is more critical than ever. JDXpert ties job descriptions to real-time compensation data, enabling organizations to demonstrate fair pay practices and proactively address regulatory changes. 

Success Story: Waste Management's Compliance Overhaul

Waste Management (WM), one of the largest environmental services firms, faced a significant challenge: managing over 1,750 job descriptions scattered across 6,000 individual Word documents and 3 SharePoint sites. The lack of version control led to compliance vulnerabilities, making audits a constant concern. 

By implementing JDXpert, WM transformed its job data management process into a scalable system to support future business growth: 

• Centralized documentation: All job descriptions were moved into a single, structured repository, eliminating duplicates and outdated files. 

• Rapid updates: A small HR team updated 1,200 descriptions in under three days — a process that previously took months. 

• Streamlined approvals: Automated workflows ensured that FLSA classifications, ADA statements, and other compliance elements were reviewed and approved efficiently. 

Most importantly, WM was able to reduce time spent in their job data management processes by 80%. As WM’s HR team put it, having a centralized database with controlled access and trackable workflows was a game-changer. It not only improved efficiency but also significantly reduced compliance risks across the organization. 

Turning Compliance from a Liability into an Advantage

Regulatory agencies are ramping up enforcement, and compliance risks are more prevalent than ever. With record-breaking fines, discrimination claims, and wage settlements, companies cannot afford to rely on outdated job data. 

By implementing a workforce information platform like JDXpert, organizations can: 

• Avoid costly fines and litigation by maintaining accurate and consistent job descriptions. 

• Stay audit-ready with well-organized, easily accessible job records. 

• Enhance trust and transparency through fair pay practices and inclusive job requirements. 

Rather than seeing compliance as a burden, forward-thinking enterprises use it as a competitive advantage. JDXpert makes it easy to align with regulations, protect your workforce, and build a more transparent and equitable workplace. 

Are you ready to move compliance from a headache to a strategic win? Let JDXpert help you streamline job data management and stay ahead of evolving regulations. Because when HR has its house in order, everyone benefits. 

1. https://www.dol.gov/agencies/whd/data 
2. https://www.eeoc.gov/newsroom/eeoc-releases-annual-performance-report-fiscal-year-2023
3. https://ktslaw.com/en/Insights/Alert/2023/11/DOL-Increases-Focus-on-Employment-Discrimination 

Unreliable job information is the top obstacle that limits HR executives’ ability to drive meaningful people strategies. By managing your job data with JDXpert, you’ll bring clarity to chaos and become empowered to build an exceptional workforce. 

For more information on how JDXpert helps HR leaders like you manage their job data, request a demo today.